Data Privacy Notice

The Parochial Church Council (PCC) of St Laurence’s Middleton St George

  1. Your personal data – what is it?
    Personal data relates to a living individual who can be identified from that data. Identification can be by
    the information alone or in conjunction with any other information in the data controller’s possession or
    likely to come into such possession. The processing of personal data is governed by the General Data
    Protection Regulation (the “GDPR”).
  2. Who are we?
    The PCC of St Laurence’s Middleton St George is the data controller (contact details below). This means it
    decides how your personal data is processed and for what purposes.
  3. How do we process your personal data?
    The PCC of St Laurence’s complies with its obligations under the “GDPR” by keeping personal data up to
    date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by
    protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that
    appropriate technical measures are in place to protect personal data.
    We use your personal data for the following purposes: –
    • To enable us to provide a voluntary service for the benefit of the public in a particular geographical
    • To administer membership records;
    • To fundraise and promote the interests of the church
    • To manage our employees and volunteers;
    • To maintain our own accounts and records (including the processing of gift aid applications);
    • To inform you of news, events, activities and services running at St Laurence’s;
    • To share your contact details with the Diocesan office so they can keep you informed about news in
    the diocese and events, activities and services that will be occurring in the diocese and in which you
    may be interested.
  4. What is the legal basis for processing your personal data?
    Your explicit consent is requested so that we can keep you informed about news, events, activities and
    services and process your gift aid donations and keep you informed about diocesan events.
    • Processing is necessary for carrying out our obligations under employment, social security or social
    protection law, or a collective agreement;
    • Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union
    aim provided: –
    o the processing relates only to members or former members (or those who have regular contact
    with it in connection with those purposes); and
    o there is no disclosure to a third party without consent.
  5. Sharing your personal data
    Your personal data will be treated as strictly confidential and will only be shared with other members of
    the church in order to carry out a service to other church members or for purposes connected with the
    church. We will only share your data with third parties outside of the parish with your consent.
  6. How long do we keep your personal data1?
    We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish
    Records” which is available from the Church of England website [see footnote for link].
    Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated
    paperwork for up to 6 years after the calendar year to which they relate; and parish registers (baptisms,
    marriages, funerals) permanently.
  7. Your rights and your personal data
    Unless subject to an exemption under the GDPR, you have the following rights with respect to your
    personal data: –
    • The right to request a copy of your personal data which the PCC of St Laurence’s, holds about you;
    • The right to request that the PCC of St Laurence’s corrects any personal data if it is found to be
    inaccurate or out of date;
    • The right to request your personal data is erased where it is no longer necessary for the PCC of St
    Laurence’s to retain such data;
    • The right to withdraw your consent to the processing at any time
    • The right to request that the PCC provide you with your personal data and where possible, to
    transmit that data directly to another data controller, (known as the right to data portability),
    (where applicable) [Only applies where the processing is based on consent or is necessary for the
    performance of a contract with the data subject and in either case the data controller processes the
    data by automated means].
    • The right, where there is a dispute in relation to the accuracy or processing of your personal data,
    to request a restriction is placed on further processing;
    • The right to object to the processing of personal data, (where applicable) [Only applies where
    processing is based on legitimate interests (or the performance of a task in the public
    interest/exercise of official authority); direct marketing and processing for the purposes of
    scientific/historical research and statistics]
    • The right to lodge a complaint with the Information Commissioners Office.
  8. Further processing
    If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then
    we will provide you with a new notice explaining this new use prior to commencing the processing and
    setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek
    your prior consent to the new processing.
  9. Contact Details
    To exercise all relevant rights, queries of complaints please in the first instance contact the PCC Secretary
    at 01325 332017
    You can contact the Information Commissioners Office on 0303 123 1113, via this link or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.